Mail-In Rebate Programs Made Easy with RebateFirm
For companies that still rely on mail-in rebate programs, RebateFirm offers a modern, secure, and fully managed solution. Whether you’re running a national promotion or an ongoing rebate campaign, we handle the heavy lifting—from envelope to payout—under your brand.
A Trusted Mail-In Processing System
RebateFirm makes it simple for your customers to participate by mailing in their receipts, UPCs, or rebate forms to a dedicated P.O. Box assigned to your company. Our in-house mail processing team:
- Collects, opens, and scans incoming rebate submissions
- Digitizes all materials for record-keeping and reporting
- Uses OCR and manual review to extract key information
- Validates submissions against your rebate rules (purchase date, required proof, product eligibility, etc.)
- Flags duplicates, fraud, and incomplete claims for review
Every step is secure, trackable, and efficient—so you can offer rebates confidently.
Secure, Compliant & Audit-Ready
Secure, Compliant & Audit-Ready
- SOC II, HIPAA, and GDPR compliant
- Full audit trail of every submission
- Secure handling of sensitive customer data
- Access controls and fraud mitigation systems
Payout Options That Fit Your Audience
Once a submission is approved, we offer flexible, white-labeled payout methods, including:
- Paper Checks (mailed from our secure print facility)
- Digital Checks (sent by email)
- ACH / Direct Deposit
- Prepaid & Virtual Gift Cards (via trusted partners)
Every option is fully branded with your company’s logo, messaging, and design, so customers see the rebate as a direct reward from you—not a third party.
Reporting & Campaign Management
You’ll have access to a real-time dashboard that shows:
- Submission volumes and approval rates
- Common rejection reasons
- Payouts by type and status
- Budget tracking and ROI analysis
Need to tweak your rules mid-campaign? Our team is agile and ready to support.
Ideal for Brands, Manufacturers, and Retailers
RebateFirm is a perfect partner for:
- CPG companies offering mail-in promotions
- Manufacturers requiring physical proof of purchase
- Retailers managing in-store rebate campaigns
- Telecom or utility providers issuing service credits
Let’s Build Your Mail-In Rebate Program
We combine proven fulfillment infrastructure with world-class customer support and branding. Whether you’re modernizing an old-school campaign or scaling to a national audience, RebateFirm makes mail-in rebates simple, fast, and customer-friendly.
Contact us today to start your next campaign or request a demo.
Let me know if you’d like a visual layout, form call-to-actions, or this rewritten for a particular vertical like CPG or consumer electronics.